Minutes of Meeting of Tuesday, June 15, 1999

Minutes of Meeting of Tuesday, June 15, 1999, 2:00 p.m., Octavia II

PRESENT:

Michelle Andrews
Pat Bailey
Bill Cahill
Jay Calamia
Catherine Comiskey
Kathy Gros
Charlotte Harris
Jay Sonier
Arthur Stern
Germayne Turner

ABSENT:

Bob Gross
Dave Huffman
Debbie LaMarca
Michele Ray
Robert Reed
Sarah Smith

PROXIES:

Jim Phillips for Dave Huffman
Mickie Hawkshead for Michele Ray
Angela Anthony for Bob Gross

GUEST:

Ray Garofalo

I. Arthur Stern called the meeting to order at 2:00 p.m.

II. Approval and/or correction of the minutes of the May 11, 1999 meeting

Jay Sonier suggested that the following addition be made to page 2, under New Business, Committee Reports, Fringe Benefits, line 2, "…on liability insurance and stated that as standard procedure Loyola’s attorneys do not defend any individual employee in a lawsuit. However, as stated in the university general liability insurance policy, the university’s general liability insurance attorneys would defend Loyola employees if it is determined by the attorneys that the employee was acting within the scope of his/her employment."

MOTION was made and seconded to approve the minutes of the May 11, 1999 meeting as amended. MOTION passed.

III. OLD BUSINESS

A. Ongoing Objective #5: Staff Responsibilities – update

Dr. Voigt has not communicated with Mr. Stern since the last meeting. Mickie Hawkshead stated that Dr. Voigt is planning to call Mr. Stern soon. He suggested we invite Dr. Voigt to one of the first meetings of the new year to get her insight on the objective.

IV. NEW BUSINESS

A. Committee Reports:

1. Rec Sports & Athletics – G. Turner – no meeting

2. University Planning Team – A. Stern

The Retention Task Force presented their report, documenting all the goals accomplished. During the past year, some new programs on retention were begun and some others were continued. Also, there was further discussion on salaries by the faculty members.

3. Board of Trustees – A. Stern

(to be discussed later)

B. Parking Proposal

1. Pat Bailey and Ray Garofalo input

Mr. Garofalo brought with him a list of eleven suggested items to better enforce parking regulations and safety on campus. He began by saying the university is expecting a large class this fall. His department and Public Safety are getting ready for parking enforcement. He explained each item on the list and the reason it is considered necessary.

2. Discussion and preliminary draft

Mr. Stern began the discussion by asking which parts of the list we endorse. Jay Calamia thought the focus should be broadened to include the processing of ticket violations. He reasoned that unless we have additional part-time staff to generate the tickets, money will be lost. Mr. Garofalo agreed that having another clerk to process tickets was needed. Michelle Andrews suggested adding a twelfth item to this list to request a part-time clerk in the Express Office at $7,000 per year. Mr. Calamia also suggested that we make the recommendations by areas: 1) Enforcement, and 2) Resources, to be broken into Personnel (the two part-time positions), and Equipment (for their use).

Mr. Stern will send a draft of the letter to senators via e-mail by the end of the week. He asked that everyone please add input, then he will consult with the other members of the Executive Committee before forwarding the recommendation letter to Dr. Eiseman and Fr. Knoth.

IV. A. 3. (continued) Board of Trustees – A. Stern

The Executive Session was held first, and then Mr. Stern and the other non-voting members returned to the room. Reports were given by Fr. Knoth, Dr. Gregson (University Senate), and from the SGA. The Division of Academic Affairs announced that 826 Freshmen have been accepted, confirmed, and have paid deposits for the fall semester. The Division of Student Affairs introduced the newly-elected President of the SGA, Joseph Bellows. Mr. Stern urged that he be invited to speak at one of our meetings next year. Business & Finance reports were given by Ms. Cartwright. Institutional Advancement presented a wrap-up of the Thresholds campaign, and spoke of plans for future fund-raising. Rita Odenheimer Huntsinger gave the Board report. Five trustees are leaving the board. Three new members are confirmed, with two more to be named. Betty Lauricella reported on the Jesuit and Catholic Identity committee. Athletics was mentioned only to report that there will now be two directors. The department is divided into Recreational Sports and Intercollegiate Athletics.

C. 1999-2000 Senate

First meeting: July 13, Greenville Parlour, Broadway campus

V. OPEN FORUM

Mr. Stern asked about the progress on the new residence hall. Ms. Andrews answered that some conferences for the summer had to be cancelled because the new hall is not yet ready for housing. The crews are working around the clock, and occupancy is planned for July 19. The furniture is scheduled to arrive and be set up on August 2.

VI. The meeting was adjourned at 3:43 p.m.