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Minutes of the Meeting of Tuesday, March 9, 1999

Minutes of the Meeting of Tuesday, March 9, 1999, 2:00 p.m., Octavia II

PRESENT:

    Michelle Andrews
    Pat Bailey
    Jay Calamia
    Bill Cahill
    Catherine Comiskey
    Bob Gross
    Charlotte Harris
    Dave Huffman
    Debbie LaMarca
    Michele Ray
    Robert Reed
    Sarah Smith
    Jay Sonier
    Arthur Stern
    Germayne Turner

ABSENT:

    Kathy Gros

PROXIES:

    Mickie Hawkshead for Kathy Gros

I. Arthur Stern called the meeting to order at 2:02 P.M.

II. Approval and/or correction of Minutes of the February 9, 1999 meeting

    MOTION was made and seconded to approve the minutes of the February 9, 1999 meeting. MOTION passed.

III. OLD BUSINESS

    A. Fr. Knoth Recommendation Letter

      Copies of the letter sent to Fr. Knoth were attached to the agenda. There were no comments.

    B. University (faculty) Senate joint gathering update

      Both Executive Committees have agreed to meet on the afternoon of Tuesday, March 23. This is meant to be a preliminary meeting to begin dialogue between the two groups.

    C. Web Site Update

      Mr. Stern reported that the Constitution and By-Laws have been added to the Administrative Senate web page.

IV. NEW BUSINESS

    A. Committee Reports:

      1. Jesuit & Catholic Identity - R. Reed - Will meet on March 31.

      2. Election - D. LaMarca - Three meetings have been arranged to begin the election process. The lists of eligible senators will be mailed, and nominations called for.

      3. Fringe Benefits - M. Ray - An interim Chair, Nan Davis, was elected to serve the remainder of the academic year. Some new items were introduced for future discussion.

      4. Parking - G. Turner - More appeals were heard. The committee has not yet received an answer from Dr. Eiseman concerning their earlier recommendations.

      5. Rec. Sports & Athletics - R. Reed - Fr. Knoth 's consultant, the Athletic Director of Seattle University, met with a concerned group about issues surrounding athletics. Our universities have many similarities. She supported some parts of Fr. Knoth's White Paper but did not agree with other parts. She strongly urged that a strategic vision on the future of athletics be developed.

      6. Salary - A. Stern - Mr. Stern and Ms. Harris were asked by Lydia Voigt to join a preliminary meeting on the UPT objective concerning salary.

      7. UPT - A. Stern - The meeting on February 17 was extensive. There was a review on Objectives #1 and #2 on graduate programs. Ms. Cartwright gave a report on Objective #4, Capital Strategies, and deferred maintenance. Also, a report was given by Bill Cahill on new and updated computer labs and classrooms. He said the computer labs in the new Library are getting a lot of use, and that other work stations and labs in other buildings have been updated. The Thresholds campaign list was distributed, and there was a presentation by the Admissions Department on the President's Open House, to be held on April 10.

V. GUEST SPEAKERS

    A. Fr. Bernard Knoth, S.J., President, responded to the letter sent to him by this body. He began with recommendation #3, saying he has no problem with having an administrative staff representative present at the Board of Trustees' meetings. First, he will ask the Executive Committee, which meets during the first week of May. The last meeting of the full Board of Trustees for this academic year will be held in early June. He will advise our group after the Executive Committee meets. On recommendation #2, he also thinks it is a good idea for the two senates to meet, pointing out that this is a fairly small school and this would be an appropriate meeting. Concerning recommendation #1, Fr. Knoth agrees that staff representation should be kept as it is, unless something new is brought to his attention. Finally, on recommendation #4, Fr. Knoth said he did not initially realize that all staff were not invited to the two convocations per year. He is considering holding a meeting with university staff and will take this recommendation to his cabinet.
    Mr. Stern related to Fr. Knoth that the two Senates have scheduled an initial meeting date in March.
    Fr. Knoth said that the report from the athletic consultant had just arrived on his desk. After he has read it, he will bring his suggestions for the future of Intercollegiate Athletics to Board of Trustees at the June meeting. He reported that the Office of Admissions has received more acceptances to this date than the total number of applications received last year. He then answered questions on deferred maintenance, plans for the old library building, efforts to spread out the class schedule, and the naming of a new School of Law Dean.

    B. Ray Garofalo, Director - Express Card/Parking Services, reported that the parking situation was better this semester. The main problem was identified - there were too many classes scheduled between 10:30 a.m. and 12:30 p.m. every day. He said the "FULL" sign in the West Road garage was checked out and a "logical" counter needs to be installed. His department is working on a suggestion from the Task Force on Retention to put a remote sign in front of the Freret Street garage. He explained that parking regulations and policy are the charge of the Vice President for Student Affairs. The Parking Committee is an advisory group to the Vice President.
    Several questions were answered and a discussion followed. Mr. Garofalo related that Dr. Danahar is aware of the problem of too many classes scheduled in the middle of the day, and is working with the Deans to rectify that situation. Pat Bailey agreed that he would like to see more personnel funded to enforce the parking regulations. This measure would also generate more revenue in fines. More discussion continued on ideas for changing the number of visitor spaces, reducing time limits, booting policies, compounding charges, etc.
    Jay Calamia made a MOTION to "Encourage the Express Card/University Police Offices to recommend to the Administrative Senate new enforcement measures, some of which were discussed in our meeting, along with an estimate of additional funds needed to support these enforcement measures. The Administrative Senate will then recommend to the Vice President for Student Affairs ways it feels parking can be improved."
    The MOTION was seconded by Bob Gross. This item will be placed on the agenda to be discussed and voted on at the next meeting.

VI. OPEN FORUM

    Sarah Smith wanted to encourage everyone to attend the symposium on Disability Law on March 23.

VII. The meeting was adjourned at 4:17 p.m.