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Minutes of the Meeting of Tuesday, September 12, 2000

Minutes of the Meeting of Tuesday, September 12, 2000, Claiborne I & II

PRESENT:

  • Al Alcazar
  • Angela Anthony
  • Michelle Andrews
  • Debbie Diliberto
  • Bob Gross
  • Dave Huffman
  • Charles Marshall
  • Avia Morgan
  • Robert Reed
  • Paula Ruiz
  • Germayne Turner

ABSENT:

  • Jay Calamia
  • Gail Howard
  • Trish Moser
  • Arthur Stern
  • Karen Shields

PROXIES:

  • Mary Marocco for Jay Calamia
  • Martha Bodker for Trish Moser
  • Cecilia Sun for Karen Shields

I. Dave Huffman called the meeting to order at 2:04 p.m.

II. Approval and/or correction of the Minutes of the August 8, 2000 meeting

MOTION was made and seconded to approve the minutes of August 8, 2000 meeting.

MOTION carried.

III. Old Business

A. Funding for Acquisition of University Staff-specific Surveys and Response from the Provost

Mr. Huffman distributed a handout that contained his letter to Dr. Danahar and a copy of his response stating that the request had been forwarded to John Sears. Mr. Sears has indicated that we must specify exactly what we need before he can assign a cost for the material. Mr. Huffman will speak more on the surveys at the next meeting.

V. Guest - Julia McSherry, Director of Publications

Ms. McSherry spoke to the group on the new Integrated Marketing/Communications Plan. She referred to the recent article in Loyola Today. There are several committees involved, which include staff, faculty, students, alumni and Board members. The idea for the Plan was one of the top 10 recommendations of the Retention Task Force. There will be surveys to conduct research and a report to the UPT in April 2001. Summary of goals: 1) to find how Loyola is perceived internally and externally, 2) to develop a communications plan on perception by the public, 3) to develop communications and admissions goals, 4) to realize the UPT strategic goal to become nationally known.

III. (cont.) B. Institutional Objective #5 - update

Material received by the Senate from Dr. Lydia Voigt was distributed that contained materials and University Planning Team agenda items on a proposed new model for four University ongoing objectives. She referred to the nature of some of the proposed changes involved. Former Ongoing Objective #5, which related specifically to staff responsibilities, would be encompassed by the new Objective #4. The new goal structure will be presented to the UPT for acceptance on September 20th. We will hear a report on that meeting at our next Senate meeting on October 10th.

IV. New Business

A. Committee Reports:

1. Fringe Benefits - A. Morgan reported that the committee met on August 22nd and on August 29th. Earl Richard was elected Chair. Long-term disability bids are being reviewed. There will be meetings every week on health insurance renewals in order to be kept up to date on all bids. Mid-October is the deadline for receiving bids from insurance carriers. Also, some discussion was begun concerning our current arrangement with a broker versus retaining a consultant.

Currently Loyola employs a broker, the firm of Bearden & Guibault. The committee discussed the fact that brokers work on a commission basis, while a consultant would be paid a flat fee.

2. Senate subcommittee - A. Morgan spoke for Gail Howard in asking the members to think of ways to get staff members more involved in Wolves on the Prowl. She also relayed that Ms. Howard also has been hearing a lot of complaints from students about parking on campus.

3. Rec Sports - R. Reed - No meetings have been held. G. Turner pointed out that the correct new name for this committee is the Intercollegiate Athletics Advisory Council.

4. Parking - Mr. Huffman related that Paula Ruiz, the elected representative to the parking committee, may have difficulty in attending all of the weekly meetings due to department meetings scheduled at the same time. The senators decided to name an alternate for those times she cannot attend, but Ms. Ruiz will maintain primary membership. Michelle Andrews will serve as alternate for Ms. Ruiz this year.

Mr. Reed then reported on the first meeting. University Police reported that on the first Monday of classes they did surveys and found that there were no parking spaces in either the West Road or the Freret Street garages. More daily surveys will be conducted to determine if there is a still a problem as the semester progresses.

5. Jesuit/Catholic Identity - The first meeting of the new academic year is scheduled for Thursday, September 14th. Mr. Huffman, last year’s representative, will attend this meeting for Trish Moser, our new representative, who has a scheduling conflict for the first meeting.

6. UPT - will meet on September 20th.

7. Board of Trustees - The first Board meeting of the year will be held on September 15th.

VI. Open Forum

The new web page is complete, and can be accessed under "Administration."

The United Way campaign is to begin in October with a goal to raise $53,000, and to raise the participation level to 55%. Loyola is by far the leading university in the area in its support of the United Way. This fact will be used in the new campaign.

Discussion was opened again on the subject of speakers. It was agreed that we ask Ryan Holmes, SGA President, to speak in October. Fr. Knoth is scheduled for the November meeting, and for December, three new administrators will be invited to attend - Malcolm Woodall, Vice

President of Institutional Advancement, Lois Goldstein, Director of Human Resources, and Susanne Dietzel, Director of the Women’s Resource Center.

Concerning the invitation to Mr. Holmes, the desire to focus on student needs was again discussed. Mr. Huffman pointed out that, although we do not have enough meetings available to invite all of the student leaders, we can as individual senators, go to student organizational meeting to represent and demonstrate our support for student concerns. Mr. Huffman asked the senators to think about meetings they would be willing to attend. He stated that he would request invitations from any group that a senator would like to attend in this capacity.

The meeting was adjourned at 3:20 p.m.